Allen Flavors Inc
Job Title:
Supplier Quality Audit Specialist
South Plainfield, NJ, USA
Job ID:

Allen Flavors Inc

Supplier Quality Audit Specialist

The Supplier Quality Specialist will initiate and maintain quality oversight of suppliers, vendors & manufacturers of ingredients and services. The position reports to Director of Quality and will be responsible for providing disposition on whether suppliers, vendors, & manufacturers meet quality standards as designated by Allen Flavors.


  • Manages all aspects of the vendor approval process
  • Reviews and approves Corrective and Preventative Actions for any exceptions from suppliers (CAPA)
  • Provides reports, data analysis and ensures flow of communication between Quality & Purchasing Departments and external suppliers/customers including following up on and resolving issues that arise
  • Works closely with Purchasing Department to coordinate vendor approvals, equipment purchases, and contractor approvals
  • Negotiates supplier agreements/contracts/quality agreements when beneficial by working with cross-functional stakeholders and suppliers to reach agreement on contract terms and conditions
  • Provides risk disposition for each vendor as well as maintaining their scorecard in ERP system and periodic review of vendor status
  • In conjunction with Quality and Purchasing Departments, evaluates and monitors quality and reliability, as well as the ability to support required delivery schedules
  • Oversees the database and metrics of suppliers within SEDEX program and flags high risk suppliers
  • Completes Supplier data for metrics and risk management documents
  • Conducts on-site or virtual audits as appropriate based on risk assessment of vendor
  • Maintains Vendor / Item relationship in ERP system
  • Responsible for managing Quality/HACCP review of new ingredients as well as alternate vendors to current ingredients
  • Responsible for review of suitability of new equipment or clothing that will have food contact
  • Manages the annual review and maintenance of contractor approvals for any site service providers
  • Ensures that appropriate documentation is provided to all necessary stakeholders and ensures that proper receipt is recorded
  • Supports Supplier Quality projects working with Process Improvement team as needed
  • Willingness to travel to conduct audits as needed
  • Other tasks and projects assigned by Director of Quality


Must have one of the following:

    • High school diploma or GED with a minimum of 7 years of applicable experience in Supply Chain Quality
    • Bachelor s degree with a minimum of 3 years of applicable experience in Supply Chain Quality
    • Master s degree with a minimum of 1 year of applicable experience in Supply Chain Quality

Experience in a food related business with database or document management system. Must have experience in a food and/or beverage QC system with an understanding of best practices regarding procurement of safe good quality food from ethical sources. Food safety knowledge and quality management skills are needed.

  • Preventative Controls Qualified Individual training preferred, with working knowledge of Food Safety Modernization Act (FSMA) principles and expectations, including in depth understanding of Foreign Supplier Verification Program (FSVP).
  • GFSI experience helpful to understanding SQF requirements
  • Auditing experience is a must


  • High level of expertise in Microsoft Powerpoint, Office, Excel, Word
  • Familiarity in Microsoft CRM & SharePoint
  • Excellent interpersonal, communication, organizational and follow-up skills.
  • Demonstrated personal initiative, responsibility, and flexibility.
  • Ability to work under limited supervision and to handle multiple assignments with limited time constraints
  • Ability to manage cross functional project teams and multiple projects in a fast-paced, constantly changing environment
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