Senior Meeting & Events Coordinator

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Senior Meeting & Events Coordinator

Overview:
The Land O'Lakes Meetings & Events team is hiring a Senior Meeting & Experiences Coordinator to support the design, logistics, and technology needs for internal and external events across the enterprise. This role will have a strong focus on Cvent registration site builds, attendee management, and collateral production, while also supporting planners on large-scale programs and live event operations.
You'll collaborate closely with meeting planners to create smooth, engaging attendee journeys-from registration through onsite check-in-and ensure every touchpoint is thoughtfully executed and well-branded. If you're tech-savvy, detail-oriented, and energized by the pace of events, we'd love to have you on the team.
Position Purpose:
The Land O'Lakes, Inc. Meetings and Experiences team is responsible for the successful procurement, planning, and execution of enterprise-wide meetings and events for internal and external audiences. From inception through completion, the Meeting & Experiences Coordinator will provide administrative and logistical support to department meeting planners in the development, coordination, and implementation of all live and virtual meetings and events ranging in size from 50-3,000 people.
Key Responsibilities:

Event Planning & Coordination Execution
Collaborate with internal clients to gather requirements and ensure event objectives are achieved.
Cvent Registration & Technology Management
Build, manage, and maintain Cvent registration sites, including:
Custom registration forms, activity selection, attendee types, and email communications (save-the-dates, invitations, confirmations, Know Before You Go, etc.).
Provide attendee reporting and real-time updates (registration, housing, travel, dietary needs).
Support mobile event app development and maintenance via Cvent's Event App platform.
Assist with attendee updates and troubleshooting during the registration period.
Event Experience & Onsite Logistics
Support meeting planners with logistical needs such as invite lists, rooming reports, flight & transportation manifests, registration summaries, and other planning documents.
Support the Meetings & Events team with attendee communication, real-time updates, and troubleshooting during live events.
Assist with the organization and preparation of meeting materials, signage, and onsite collateral.
Collaborate with planners to ensure all materials, supplies, and registration tools are in place for seamless onsite execution.
Provide onsite support for meetings and events, including registration desk management, attendee check-in, and setup/teardown assistance.
Administrative & Operational Support
Supervise the meeting packing process, including preparation, shipping, and tracking of supplies for both domestic and international events.
Assist in sourcing and coordinating delivery of promotional items, ensuring quality control and on-time arrival.
Identify and recommend improvements to the planning and implementation process.
Ensure documentation and standard operating procedures are followed.
Design & Collateral Production
Design and produce event materials using Adobe Creative Suite, including:
Name badges, signage, agendas, table tents, menus, and other branded materials.
Ensure all event collateral aligns with brand standards and is delivered on time.
Coordinate production and printing timelines in collaboration with internal teams and vendors.

Required Experience & Education
College Degree with 1 year, or more, of professional work experience in event coordination or related field OR High school diploma and 2 years, or more, of professional work experience in event coordination or related field -required
Adobe Creative Suite (InDesign, Illustrator, Photoshop) - preferred
Experience using Cvent, or other event management systems, for registration builds and reporting - required
Availability to travel up to 25% for local, domestic and international onsite event support - required
Ability to work flexible hours to support event execution - required

Salary range: $57,920 - $86,880 ( in most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges)

Grade:

N14