Job DescriptionJob purpose:To attend the company reception, visitors and telephone calls
Management assistance Main responsibilities:
- To attend the company reception
- The registration of suppliers, clients, visits, transports... who visit the facilities
- Material receipts for operating and office supplies in Navision
- Handling and distribution of working clothes
- Creation of PowerPoint presentations
- Support for travel booking
- Visitors agendas, accommodation, food...
- Agenda Management Directorate General (DG)
- DG Archive Management
- Management of trips, hotels, meals both DG and other departments of the company
- Support and secretarial tasks of the different departments of the company
- Coordination of meetings: preparation, coordination and distribution of materials
- Support in corporate, general and other departmental presentations
- Responsible for the reception and management of visits: preparing the welcome, meeting room, breakfast, catering in the dining room
- Correspondence management and distribution
- Purchase of office supplies
- Management of suppliers of vending, water,...
- Assume the responsibilities of interdepartmental support
Qualification and experience:(University degree, diplomas, specialisation in .....,work/job experiences etc.)
- Degree in Administration and Finance
Other Requirements:- 2 years of seniority in Similar position
- Navision knowledge
Skills:(Languages, special computer skills etc.)
- Spanish spoken and written
- English spoken and writen
- French (non mandatory)
Job purpose:To attend the company reception, visitors and telephone calls
Management assistance Main responsibilities:
- To attend the company reception
- The registration of suppliers, clients, visits, transports... who visit the facilities
- Material receipts for operating and office supplies in Navision
- Handling and distribution of working clothes
- Creation of PowerPoint presentations
- Support for travel booking
- Visitors agendas, accommodation, food...
- Agenda Management Directorate General (DG)
- DG Archive Management
- Management of trips, hotels, meals both DG and other departments of the company
- Support and secretarial tasks of the different departments of the company
- Coordination of meetings: preparation, coordination and distribution of materials
- Support in corporate, general and other departmental presentations
- Responsible for the reception and management of visits: preparing the welcome, meeting room, breakfast, catering in the dining room
- Correspondence management and distribution
- Purchase of office supplies
- Management of suppliers of vending, water,...
- Assume the responsibilities of interdepartmental support
Qualification and experience:(University degree, diplomas, specialisation in .....,work/job experiences etc.)
- Degree in Administration and Finance
Other Requirements:- 2 years of seniority in Similar position
- Navision knowledge
Skills:(Languages, special computer skills etc.)
- Spanish spoken and written
- English spoken and writen
- French (non mandatory)