Job DescriptionYour Responsibilities:1. Logistics Coordination
- Manage and monitor inbound and outbound shipments.
- Work closely with transport providers, warehouses, and freight forwarders.
- Ensure goods are delivered on time, safely, and within budget.
- Optimize transportation routes and reduce logistics costs.
2. Procurement and Sourcing
- Support vendor selection and negotiation of terms.
- Oversee purchase order creation, tracking, and fulfillment.
- Ensure timely procurement of materials, services, and equipment.
- Monitor supplier performance and compliance with quality standards.
3. Permits and Regulatory Compliance
- Prepare and submit applications for necessary government permits (e.g., import/export licenses).
- Ensure all logistics and purchasing activities comply with local and international laws (e.g., customs, BAI, BPI, FDA, DA, DENR, BOC, etc. depending on jurisdiction).
- Maintain proper records of permits, licenses, and customs documentation.
4. Inventory and Warehouse Coordination
- Monitor stock levels and coordinate restocking when necessary.
- Coordinate with warehouse teams to ensure accurate receiving and dispatching.
- Assist in physical inventory audits and inventory control.
5. Process Improvement & Cost Efficiency
- Identify areas for improvement in procurement and logistics processes.
- Support implementation of cost-saving measures and process optimization strategies.
- Monitor and analyze KPIs to track performance and suggest improvements.
6. Team Support and Leadership
- Assist the Contract Execution Head in leading a team of coordinators or staff.
- Act as second-in-command and decision-maker when the manager is unavailable.
Your Profile:Experience:
- 3-5 years of experience in logistics, supply chain or procurement roles
- Hands-on experience with import regulations, permits, customs clearance, and government regulatory bodies
- Experience working with logistics service providers, shipping lines and customs brokers.
Technical Knowledge:
- Knowledge of customs documentation, import licenses, incoterms, HS codes and trade compliance requirements
- Familiarity with government portals for permits (e.g. BAI, BPI, BOC, Intercommerce, etc)
Skills:
- Proficient in MS Office application and reporting.
- Above average negotiation, communication and organizational skills.
- Strong attention to details and documentation handling.
- Ability to handle multiple government permit applications.
- Proficiency in English speaking and writing.