Position Overview:
Performs administrative and office support activities for fast paced environment. Using computer, communication and data entry skills, an administrative assistant is to assist both complex and general administrative duties to support management within the business operation cycle. Duties include telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
Responsibilities & Duties:
Input and update records
- Process monthly store and region changes based
- Ensure field operations team has proper access to database and region access
- Process purchase request forms
- Validate business expenses from Operation chefs and Fruit Specialists and Fruit field operations department.
Support field staff with training and supervise time and attendance weekly
- Process Field Operations Time Off Request
- Monitor and finalize operation chefs and Fruit Specialists time and attendance to meet payroll deadline
Collect and verify documents and assignments according to company policy
- FBD admin team validates and processes the online registration request for Operation Chefs in correlation to pay period
- Assigned schedules for Operation Chefs are entered based on the assignment application up to the length of the assignment approval date. Schedules are updated as the assignment extends or changes.
Submit and send reports within the company policy & provide update contact list.
Collaborate and communicate with field and office staff
- Collaborate with Human Resources department to ensure payroll is finalized to meet deadline
- Collaborate with the Accounting department to process business expense reimbursements in a timely manner.
- Organize meeting events for Fruit field operations department.
- Establish and maintain good working relationships with other departments and managers.
- Support Field staff with ordering inventory as well as monitoring Marka Label system.
- Process weekly invoices and prepare monthly report for concur system
- Other administrative task as needed in the operation division
Job Qualifications and Skills:
- Advanced skills: Computer and Microsoft office
- Minimum of 55 – 60 WPM, Internet research abilities, etc.
- Strong communication skills
- Excellent customer service skills
- Strong organizational skills and detail orientated
- Self-motivated and takes initiative
- Dependable and a team player
- Problem solving and critical thinking skills
- Ability to multitask and prioritize
- Bilingual candidates English/Bumese) required is a plus.
- High school diploma/GED
Physical Demands:
- Prolonged periods sitting at desk and working on a computer
- Must be able to lift up to 15lbs
Schedule Hours:
- Monday to Friday (8:00am-5:00pm)
Rewards & Benefits
- Paid Time Off (PTO)
- Paid Holidays, including a Floating Birthday Holiday
- Medical, Dental, Vision, Life Insurance(100% employee self-coverage paid by AFC)
- Annual Bonus Opportunity (Discretionary)
- 401(k) with Company Match
- Employee Anniversary Milestone Gift
- Bereavement Leave
- Employee Referral Bonus
- Other Employee Discounts
- Opportunities to participate in team events and community activities
Equal Employment Opportunity
We are proud to be an equal opportunity employer and are committed to creating an inclusive environment for all applicants and employees. Employment decisions are made without regard to race, religion, color, gender identity or expression, sexual orientation, national origin, citizenship status, uniformed service member status, pregnancy, age, genetic information, disability, or any other protected characteristic in accordance with applicable federal, state, and local laws.