Job Overview:
Responsible for day-to-day activities and performs a variety of administrative functions including preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.
Why work at UNFI?
Weekly paychecks
Full Benefits (medical, dental, vision)
Paid Time off for vacation and sick that starts accruing your first day of work
Even more perks: 401K with company match, tuition reimbursement, 25% discounts on wholesale purchases and access to shop at our associate Co-Op store
JOB RESPONSIBILITIES:
Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner
Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll
Resolves requests, complaints, and problems or refers appropriately
Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mispicks, mis-slots, and receiving errors
uses APT as necessary
Prepares daily detail reports for managers, including vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
Logs any disciplines signed off by employees and returned; turns into HR
Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed
Provides payroll support including the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos
Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are paid
Calculates and runs Selector bonus weekly
Continually evaluates current processes and adjusts as prudent to save time, and money
Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
Books travel for warehouse associates and managers as needed using Concur travel system.
Administers General Manager corporate credit card
Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box)
Produces daily metric reports including Department hours, Shipped and Received cases, Replenishments. LPN?s and out of stocks/shorts
Prepares weekly overtime report and Pacific Region metrics
Handles co-op cash proceedings
money orders and distribution to Accounts Payable.
Administers SharePoint site for the facility
Prepares communications for the site
including PowerPoint presentations, postings, bulletin boards, etc.
Attends manager weekly staff meeting and produces meeting minutes
Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).
Performs other relevant job duties as required
JOB REQUIREMENTS:
Education/ Certifications:
Associate degree preferred and/or related experience
Experience:
2 to 4 years of progressive related experience
Knowledge:
Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
Basic knowledge of Company operations
Understanding of document formats, spreadsheets, and business communications
Skills/ Abilities:
Strong interpersonal, verbal, and written communication skills
Well organized and able to handle several projects at the same time while adhering to strict deadlines
Problem solving abilities
Good data entry skills
Able to work independently, with minimal supervision
Ability to multi-task and work in a fast-paced environment
Good judgement is required for this position as there may be times when direct supervision may not be immediately available.
PHYSICAL ENVIRONMENT/ DEMANDS:
Most work is performed in a temperature-controlled office environment
May sit for long periods of time at desk or computer terminal
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workday
Stooping, bending, twisting, and reaching may be required in completion of job duties