Job ID: R2000602798Job Description:The Lease Accounts Payable Coordinator is responsible for managing the intake of landlord invoices, ensuring accuracy and completeness, and uploading them into the company's lease administration and financial systems. This role serves as the primary contact for landlord invoice submissions and provides critical support to the Accounts Payable / Rent Accounting Specialist by streamlining the invoice workflow. This position will report to the Director of Lease Administration.
Key ResponsibilitiesInvoice Intake & Processing- Receive all landlord invoices for rent, operating costs, CAM, taxes, and insurance.
- Review invoices for completeness (correct property, landlord, amounts, due dates).
- Upload invoices into lease administration/financial systems (e.g., Tango, SAP).
- Assign invoices to the Accounts Payable / Rent Accounting Specialist for batching and payment.
Account Reconciliation & Payment Setup- Reconcile landlord account balances to ensure accuracy of rent and operating cost payments.
- Investigate and resolve discrepancies between landlord statements and company records.
- Set up and maintain landlord payment details in financial systems, ensuring banking information is accurate and up to date.
- Coordinate with Accounts Payable / Rent Accounting Specialist to ensure payments are processed correctly and on time.
Landlord & Vendor Communication- Act as the first point of contact for landlord billing submissions.
- Confirm receipt of invoices with landlords and resolve submission issues (missing details, duplicates, misdirected invoices).
- Redirect escalated or complex landlord billing disputes to the Accounts Payable / Rent Accounting Specialist or Director, Lease Administration.
Data & Compliance Support- Ensure invoice uploads align with lease records in the lease administration system.
- Flag discrepancies to the Accounts Payable / Rent Accounting Specialist and Lease Administrators.
- Maintain organized electronic records of invoices, reconciliations, and payment details for audit and reporting purposes.
Cross-Team Collaboration- Work closely with the Accounts Payable / Rent Accounting Specialist to ensure a timely and accurate invoice flow.
- Partner with Lease Administrators to clarify lease terms when discrepancies arise.
- Support Finance team with invoice intake reporting, as needed.
Qualifications- Education: Diploma or certificate in Business Administration, Accounting, or related field (or equivalent experience).
Experience:- 1-3 years in accounts payable, lease administration, or related administrative role.
- Experience handling high volumes of financial documents preferred.
Skills:- Strong attention to detail and accuracy.
- Excellent organizational skills and ability to manage high volumes of recurring invoices.
- Effective communication skills for landlord and internal team interactions.
- Proficiency with Microsoft Office (Excel, Outlook) and ability to learn lease/financial systems (Tango, SAP).
Key Competencies- Accuracy and thoroughness in document handling.
- Ability to work under deadlines and manage repetitive processes efficiently.
- Customer service mindset when interacting with landlords.
- Strong teamwork and reliability in supporting the AP/Rent Accounting function.
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars - Environment, Sourcing and Community - and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada's Top Employers, Canada's Best Diversity Employers, Canada's Greenest Employers & Canada's Top Employers for Young People. If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.
We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Please Note:Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.